Building Rental
|
The Carnegie Institution of Science,
The Administration Building of the Carnegie
|
Rates $4,400: ballroom, rotunda, and board room with access to the kitchen for food service $4,000: ballroom and the rotunda with access to the kitchen for food service $2,500: ballroom with access to the kitchen for food service $2,000: rotunda with access to the kitchen for food service $1,000: auditorium $800: 16th Street entrance and portico $600: Conference Room (does not include kitchen access) |
A 25% discount is available to non-profit organizations (Monday-Thursday) which submit a copy of their determination letter stating they are tax exempt under Section 501(c)(3) of the Internal Revenue Code.
Holiday Charge: For Events being held on a Federal Holiday or holiday weekend, Carnegie Institution of Washington requires an additional charge. Please refer to the Special Events Coordinator for specific charges.
Reserving Space
The reservation is contingent upon (1) the completion of a contract, (2) a deposit in the amount of 30% of the rental fee, (3) a general liability insurance certificate, and (4) proof of caterer liability insurance. No function can be held without prior receipt of these forms and the deposit.
The deposit and signed contract are required to reserve a date. Carnegie Institution will hold a tentative event date for two calendar weeks. If the deposit and signed contract are not received at the conclusion of the two weeks, Carnegie Institution will release the date.
To reserve our space and assure availability, please contact:
Michelle Fisher, Special Events and Facility Coordinator
Sharon Bassin, Assistant to the President
Arnold Pryor, Facilities Coordinator
Email: rentals@ciw.edu
Phone: 202-939-1138
Cancellation Policy
If a renter cancels a reservation 90 days prior to the event, Carnegie Institution will refund 75% of the deposit. A 25% refund will be given for any reservation cancelled 30-days or less before the event. All contracts are subject to a $200 cancellation fee.
Requirements
- The general liability insurance with a minimum of $1,000,000 bodily injury coverage must be sent to Carnegie Institution at least 30-days prior to the event. Renters typically contact their homeowner's insurance company for this insurance. The insurance company can fax the insurance certificate directly to Carnegie at 202-462-7395 or mail it to Carnegie Institution, Attention: Facility Rental 1530 P Street NW Washington, DC 20005.
- Carnegie Institution provides only space for events and a basic initial set-up. Any equipment transportation, assembling, decoration, and setup for the event are the responsibility of the renter. Decoration is permitted, but only if it does not involve nails, tacks, adhesive tape or any other form of attachment that might damage or disfigure surfaces. Hanging, draping or loosely-tied decorations are permitted.
- Arrangements for all deliveries, including caterers, dance floors, and other specialties, are the responsibility of the renter. Renters must coordinate with Carnegie of all delivery arrangements and times.
- Independently arrange for catering services. The caterers are responsible for ensuring that all trash is removed from the premises and placed in our outside trash receptacle at the end of the event.
- Carnegie Institution will provide a security guard at the event entrance for all events. Should the event require a strict enforcement of the guest list, the renter must arrange to have someone stationed at the event entrance to ensure only invited guests are admitted.
- If there is to be dancing in the Reception Room, obtain and have installed a dance floor. A dance floor is not necessary for dancing in the Rotunda.
- No smoking is allowed in the building.
- Invitations, programs or any other advertising or description of the event should not indicate that Carnegie Institution is a sponsor or is in any way affiliated with the event, except in location.
Amenities
With prior arrangement we can provide access to the building during regular office hours on weekdays immediately before and after an event, as required, for preparation and removal. Only rarely will such flanking days be unavailable, please inquire on building availability. Our venue is able to provide banquet tables and ballroom chairs based on availability and at no additional charge, please contact building management with your requirements.
There are several hotels in the area that should meet your needs.
Contact Information
Email: rentals@ciw.edu
Michelle Fisher, Special Events and Facility Coordinator - 202-939-1138
Sharon Bassin, Assistant to the President - 202-939-1114
Arnold Pryor, Facilities Manager - 202-939-1102
Carnegie Institution Main Number - 202-387-6400
Carnegie Institution Fax Number - 202-387-8092